Tuesday, July 17

Free Web Applications For Everyday Tasks

From searching a user’s email id in Outlook psts to shrinking photos that has eaten your hard disk space to saving docs from any format to pdf is now a child’s play, thanks to the rise of online applications that will make your life a lot easier and given their kind of nature, these are so small applications that gets installed in seconds, does not eat much of your system’s memory and give in 100% performance.

1.       Xobni:

Tired searching for a particular email id or contact details in your personal folder in Microsoft Outlook (or gmail)!!!

Imagine if you have multiple pst’s configured in your outlook and searching for one unique name (you happen to remember only in parts amongst thousands of ids available) is considered pain in the neck.You would have always wished for such an application that do a quick search and pulls out any id / name from your pst in a jiffy and makes your life easy. No worries, Xobni helps you achieve the same.

Xobni is a palindrome for Inbox. This small freeware gets easily embedded into your Outlook and gives end user detailed information about what all data is available in psts with a quick scan and search.

·         The search done by Xobni is super quick; every letter typed gives a different result.

·         It also lists the frequency and the count of mails a particular user has sent so far, also, how many emails you must have written / forwarded to any user. Based on the analysis, it calculates every user’s rank and integerate your outlook with that user’s Facebook, twitter and linkedin account. Imagine how easy life will become with Facebook, twitter linked to your Outlook through Xobni. You can checkout your friends, colleagues wall updates, recent tweets through one common portal.

·         Xobni can be configured on gmail as well but gmail search engine itself is so quick that you do not additional software to do the same job which it already does so effectively.

·         You can also compose and send mails through Xobni in your Outlook account. But you need a premium account to do that.

·         Comes with user friendly features and is very easy to operate.

I recommend this for all the users using Microsoft Outlook to check their mails. Highly efficient, takes minimal space time to install and comes with easy uninstallation.

Xobni is an addiction. Use it for your own good.

2.       Microsoft Outlook, Shrink Your Photos:

If you are a photographer and wondering how to reduce that extra flab (MBs) that comes with each high pixel photo you take from your DSLR, keeping in view that no compromise should be done with the quality of the original photo sitting on your hard disk. Here’s an easy way to achieve the same using your Microsoft Outlook application.

  • Right click the photo you want to reduce the size of. Select option, “Send to – Mail Recipient”
  • Pic will open as an attachment in your Outlook’s Compose Page. Select the picture and copy it on your desktop. You can close the compose page now without saving it and go back to your desktop and let the magic begin. 
  • Right click this new saved pic and checkout the size. No surprises but now the photo size will be 1/10th of the original pic and that too without any damage done to the quality of the photo. You can still zoom in to 10x or 16x as you would have played with original photo. 
  • Avoid overwriting the pic copied from Outlook’s compose message in the same directory where the original pic is placed. 

There are various freeware available online to do the same job but why search outside when options are available at home.

3.       Primo PDF:

Primo pdf is one amongst the best application existant online today. People who love converting any file format whether it’s a webpage from internet or a doc files or a notepad texts in pdf format, they must have this application installed on their machine.

Seldom have we come across files which cannot be saved on machine or if saved, they are not compatible with doc or pdf format of windows, for example, xps files cannot be opened in Windows Vista easily.

The best way to handle such files is by using this free application available online called “primo PDF”. It converts any format text file into its pdf without any water-marking.

How to use this application:

  • Let’s say you need to save a particular webpage in the same format as given without creating any unnecessary html files on your local disk.
  • Easy way is you give a print command on the webpage (after installing the Primo PDF application). You will find an additional option available in the dropdown list in “Printer Name”. Select “Primo PDF” there and give print. It will ask you to suggest the path where you would like to store your webpage’s pdf format file. Click “Create PDF” and before you blink, the file will open in pdf format.

This was my take on various applications available online. I hope you found this blog interesting and informative!


  1. OH wow! This is quite an analysed information you have presented here! very very helpful indeed!

    1. thanks jenny .. i hope you like these apps when you start using them ..

      i will keep coming with more and more reviews .. !

  2. Amazing information compiled here! This is very helpful and for me, everything is new... never heard before! Brilliant job, rahul!

    1. good this was informative an post for you ..

      am sure you will love to use one of these applications soon as you yourself upload lot many pics on your blog .. so the second option may just work out best for you !

  3. Bookmarked it, will use the second one for sure. Thanks Rahul!

    1. i wish there should have been a 'superlike' button after this comment for me to click !

  4. I reduce the resolution of the photos while uploading them to my site. I use an application called GIMP (in Linux) to do that. I also take pictures at 3 MP and hence they are not that big. Thanks for the third reco, I'll check if a linux version is available for that software.

    1. yes, try 3rd app .. it works fine with almost every document !

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